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Privacy policy

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A simple privacy policy to help your website comply with UK data protection legislation.

We created this website privacy policy template for use in relation to a wide variety of different types of website.

The main purpose of a privacy policy is to help a website operator to comply with information disclosure obligations under the Data Protection Act 1998 and related legislation. Failure to comply can lead to civil liability and criminal law penalties. The types of disclosure prompted by this template include the following:

  • details of the types of personal information that the operator will collect;
  • information about the uses to which personal information may be put;
  • identifying the persons, and classes of persons, to whom personal information may be disclosed;
  • specifying what (if any) international transfers of personal information may take place;
  • setting out the operator's policies in relation to the retention and deletion of personal information; and
  • identifying the security measures taken by the operator to secure personal information.

All website owners should also have an appropriate terms of use document on their websites.

If you are operating an ecommerce website selling goods, you should consider our ecommerce terms and conditions pack, which includes a privacy policy adapted for ecommerce websites.

  1. Introduction
  2. Collecting personal information
  3. Using your personal information
  4. Disclosing personal information
  5. International data transfers
  6. Retaining personal information
  7. Security of your personal information
  8. Amendments
  9. Your rights
  10. Third party websites
  11. Updating information
  12. Cookies
  13. Data protection registration
  14. Our details
  • Template length: 7 pages
  • Editing notes length: 6 pages
  • Author: Alasdair Taylor
  • Last updated: 25 September 2014
  • Format: Word (.doc)

Will this template privacy policy ensure that my website is legal with respect to data protection law?

No - a template can't give you tailored legal advice.

Wherever practicable, you should consider whether you need to take specialist advice on data protection. If your website collects sensitive personal information (such as information about a person's health, sexuality or political affiliations), or if your website collects personal information from children or about children, you should always take advice.

Does using a privacy policy mean that I don't need to register with the ICO?

No. Website operators may still need to register with the Information Commissioner's Office, irrespective of the use of a privacy policy.

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