Translation services terms and conditions

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Standard terms and conditions for the provision of business translation services.


This document is a set of standard terms and conditions for a translation services business. It may be used by companies, partnerships or sole traders.

Some of the key legal issues for translators and their clients relate to copyright and other intellectual property rights. In these terms and conditions, the client grants to the translator a right to use the source material, and gives the translator assurances that such use will not breach any third party rights. Similarly, the translator may grants to the client a right to use the translations. Alternatively, the translator's rights in the translations may be assigned (i.e. transferred) to the client. In either case, the translator may give its own assurances to the client regarding intellectual property rights infringement.

The customer is assumed to be a business in this document, and is not applicable to B2C translation arrangements.

NB these terms have been updated for the GDPR.

  1. Definitions
  2. Term
  3. Services
  4. Deliverables
  5. Acceptance
  6. Client Materials
  7. Intellectual Property Rights
  8. Charges
  9. Timesheets
  10. Payments
  11. Translator's confidentiality obligations
  12. Translator's publicity obligations
  13. Data protection
  14. Warranties
  15. Indemnity
  16. Limitations and exclusions of liability
  17. Force Majeure Event
  18. Termination
  19. Effects of termination
  20. Status of Translator
  21. Notices
  22. Subcontracting
  23. General
  24. Interpretation

Statement of work

  1. Client details
  2. Minimum Term
  3. Specification of Services
  4. Specification of Deliverables
  5. Timetable
  6. Client Materials
  7. Financial provisions
  8. Contractual notices

This template is supplied in Word (.doc) format and is 37 pages long, including 18 pages of guidance notes.